Comprehensive Scope of Coverage

Wednesday, June 11: Welcome Reception

• Focus: Casual networking, guest arrivals, and the energy of the welcome event at the Hyatt Regency.

• Staffing: 1 Lead Photographer

Thursday, June 12: General Session & Keynote

• Focus: Main stage presentations (8:00 AM – 4:00 PM approximately), speaker engagement, and attendee interaction at the Hyatt Regency.

• Staffing: 1 Lead Photographer

Friday, June 12: Pendry Awards & Launch Event

• Focus: High-polish coverage of the 7:00 PM – 11:00 PM event at the Pendry Baltimore. Includes awards presentations, branded décor, guest arrivals, and celebration moments.

• Staffing: 2-3 Photographers (Ensuring comprehensive coverage of both the stage and the room)

Saturday, June 13: General Session

• Focus: Daylong coverage (8:00 AM – 4:00 PM) of speakers, breakouts, and branding details at the Hyatt Regency.

• Staffing: 1 Lead Photographer

Sunday, June 14: Closing Luncheon

• Focus: Morning sessions through the final lunch. Capturing the wrap-up energy and team interactions.

• Staffing: 1 Lead Photographer

Monday, June 15: Physician Event & Exhibit Experience

• Focus: Showcasing the scale of the 300+ attendee event near the Inner Harbor. We prioritize room shots that demonstrate attendance volume and detailed shots of physicians exploring exhibits.

• Staffing: 2 Photographers

Investment

Photography Services

• June 11: Evening Reception — $1,500

• June 12: Daytime General Session — $2,500

• June 12: Pendry Awards Event — $5,000

• June 13: General Session Coverage — $2,500

• June 14: Morning & Lunch Coverage — $1,500

• June 15: Physician Exhibit Event — $4,500

• Total Photography Investment: $17,500

Optional Add-On: iPhone Content Creation

• Single Event Coverage: $2,500

• Full Multi-Day Narrative: $8,500

• Includes raw vertical video clips delivered daily and social-ready highlights (Reels/Stories) for real-time engagement.

Deliverables

• Curated Gallery: Professionally edited, high-resolution digital files delivered via a private online gallery.

• Commercial Rights: Full usage rights for internal marketing, social media, and promotional materials.

• Fast Turnaround: Select "Hero" highlights provided upon request for immediate corporate recaps.

• Project Management: Full coordination, travel within Baltimore, and pre-event shot list planning.

Next Steps

To secure your dates and the necessary staffing:

1. Confirm Scope: Let us know if you'd like to rework the coverage

2. Contract & Retainer: We will provide a formal agreement and retainer invoice.

3. Coordination: We will schedule a brief planning call to finalize the shot list and venue logistics.